HMS email account

Eligibility for an email account at Harvard Medical School (HMS) extends to staff members, faculty, and students. HMS proactively creates email accounts for its staff, faculty, and students. However, changes in one's eligibility status, including retirement or separation from HMS, may impact the status of their email account.

For those not automatically assigned an HMS email account, obtaining one may require pre-authorization and meeting specific criteria, such as an academic appointment or legitimate business need.

For guests to qualify for a Harvard Medical School (HMS) email account, they must first secure a Harvard Sponsored Role (HSR) and then an HMS account for guests. After an HMS account for guests is obtained, they must formally request a guest email account.

Contingent workers — temporary employees, interns, or less-than-half-time (LHT) staff — must use the form to request an email account for temps, LHTs, and interns to request an email address.

For more information, review our email policy.

Microsoft 365 shared mailboxes enhance team communication with features like 2FA, customized permissions, and streamlined message management. To request a shared mailbox, submit the departmental email request form.  

Your email and calendar tools require two-factor verification to access, enhancing security. Note that the University email system isn't HIPAA-compliant, so rely on the secure file transfer service for sensitive data.

• On the web: through Outlook.
• On mobile devices: Android, iOS, and iPadOS
• On desktop applications: Apple Mail, Outlook for Mac, Outlook for Windows

Fill out the form to request an email alias for your existing University email account.