Access and manage your HMS email account
Harvard Medical School provides email accounts to its faculty, staff, students, and certain guests to support the School's mission. These accounts allow access to various features like email, calendaring, contacts, and mailing lists.
Access your HMS email account in Outlook for the web.
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Eligibility for faculty, students, and staff
Access an HMS email account based on your affiliation with the schoolFaculty, Students StaffEligibility for an email account at Harvard Medical School (HMS) extends to staff members, faculty, and students. HMS proactively creates email accounts for its staff, faculty, and students. However, changes in one's eligibility status, including retirement or separation from HMS, may impact the status of their email account.
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Eligibility for guests
Some guests may be eligibleCriteria FormsThose not automatically assigned an HMS email account may qualify for one if they have an academic appointment, a legitimate business need, or meet other criteria.
For a guest to obtain an HMS email account, they must have an HSR sponsor request a Harvard Sponsored Role type that is eligible for email. The sponsor must also request the email account when requesting the Harvard Sponsored Role for the guest. If the role is approved, the guest will automatically receive an HMS account, including email access, within 24 hours of the role's start date.
For more information, review our email policy.
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Departmental shared mailboxes
Enhance team communicationTeams PermissionsMicrosoft 365 shared mailboxes enhance team communication with features like 2FA, customized permissions, and streamlined message management. To request a shared mailbox, submit the departmental email request form.
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Security
Secure your email with two-factor verification (2FA)Verification ComplianceYour email and calendar tools require two-factor verification to access, enhancing security. Note that the University email system isn't HIPAA-compliant, so rely on the secure file transfer service for sensitive data.
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Set up your email account
Follow these instructions from Microsoft to set up your email in OutlookMobile DesktopAfter activating your HMS account, you can access your email through Outlook on the web and set up your accounts by following Microsoft's instructions for Outlook on:
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Request an email alias for your existing University account
AlternateFill out the form to request an email alias for your existing University email account.