Access and manage your HMS email account

Harvard Medical School provides email accounts to its faculty, staff, students, and certain guests to support the School's mission. These accounts allow access to various features like email, calendaring, contacts, and mailing lists.

Access your HMS email account in Outlook for the web.

Eligibility for faculty, students, and staff

Access an HMS email account based on your affiliation with the school
Faculty, Students Staff

Eligibility for an email account at Harvard Medical School (HMS) extends to staff members, faculty, and students. HMS proactively creates email accounts for its staff, faculty, and students. However, changes in one's eligibility status, including retirement or separation from HMS, may impact the status of their email account.

Eligibility for guests

Some guests may be eligible
Criteria Forms

Those not automatically assigned an HMS email account may qualify for one if they have an academic appointment, a legitimate business need, or meet other criteria.

For a guest to obtain an HMS email account, they must have an HSR sponsor request a Harvard Sponsored Role type that is eligible for email. The sponsor must also request the email account when requesting the Harvard Sponsored Role for the guest. If the role is approved, the guest will automatically receive an HMS account, including email access, within 24 hours of the role's start date.

For more information, review our email policy.

Departmental shared mailboxes

Enhance team communication
Teams Permissions

Microsoft 365 shared mailboxes enhance team communication with features like 2FA, customized permissions, and streamlined message management. To request a shared mailbox, submit the departmental email request form.  

Security

Secure your email with two-factor verification (2FA)
Verification Compliance

Your email and calendar tools require two-factor verification to access, enhancing security. Note that the University email system isn't HIPAA-compliant, so rely on the secure file transfer service for sensitive data.

Set up your email account

Follow these instructions from Microsoft to set up your email in Outlook
Mobile Desktop

After activating your HMS account, you can access your email through Outlook on the web and set up your accounts by following Microsoft's instructions for Outlook on:

Learn more

Eligibility and other related email policy information 

Instructions for secure data transfer.