HMS email account

Eligibility for an email account at Harvard Medical School (HMS) extends to staff members, faculty, and students. HMS proactively creates email accounts for its staff, faculty, and students. However, changes in one's eligibility status, including retirement or separation from HMS, may impact the status of their email account.

Those not automatically assigned an HMS email account may qualify for one if they have an academic appointment, a legitimate business need, or meet other criteria.

For a guest to obtain an HMS email account, they must have an HSR sponsor request a Harvard Sponsored Role type that is eligible for email. The sponsor must also request the email account when requesting the Harvard Sponsored Role for the guest. If the role is approved, the guest will automatically receive an HMS account, including email access, within 24 hours of the role's start date.

For a contingent worker (including temporary employees, interns, or less-than-half-time staff) to obtain an HMS email account, they must use the form to request an email account for temps, LHTs, and interns.

For more information, review our email policy.

Microsoft 365 shared mailboxes enhance team communication with features like 2FA, customized permissions, and streamlined message management. To request a shared mailbox, submit the departmental email request form.  

Your email and calendar tools require two-factor verification to access, enhancing security. Note that the University email system isn't HIPAA-compliant, so rely on the secure file transfer service for sensitive data.

• On the web: through Outlook.
• On mobile devices: Android, iOS, and iPadOS
• On desktop applications: Apple Mail, Outlook for Mac, Outlook for Windows

Fill out the form to request an email alias for your existing University email account.