A secure tool for storing, syncing, and sharing files
Dropbox Business is a secure tool for storing, syncing, and sharing files in the cloud. It allows you to collaborate on documents without taking up space on individual computers. Dropbox Business provides unlimited storage and unlimited version history.
Additional information
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Eligibility
Who has access to Dropbox Business at HMSAt HMS, Dropbox Business accounts are available to faculty, postdoctoral researchers, graduate students, and staff based in the quad. Additionally, HMS students working in a quad-based HMS lab may also qualify for an account. However, HMS students not working in a quad-based lab, as well as hospital-based faculty and staff, are not eligible for this service.
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Accounts and access
Which email to use and who you can share withTo access Dropbox Business, you must use your primary HMS email address. You may also use any personal Dropbox accounts and the account associated with your HMS email address. Two-factor authentication (2FA) is required for HMS Dropbox, so you must set up the Duo mobile app if you haven't already. If you have an HMS, HSDM, or Wyss email address that ends in harvard.edu, 2FA is likely already enabled for you.
You can share files and folders with anyone with a valid email address or a Dropbox account. Accounts cannot be unenrolled from Dropbox Business. You can transfer data from your HMS account to a different Dropbox if you leave HMS. Alternatively, you can request that the data be transferred to another Dropbox user, such as your principal investigator. For assistance with data transfer, contact dropbox@hms.harvard.edu.
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Security
The type of data you can use Dropbox forDropbox is approved for use with up to Harvard Data Security Level 3 data.
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Privacy
Who can access files in your accountHMS IT follows strict guidelines for access to individually-held data. The Harvard University Access to Electronic Information (AEI) Policy outlines the process for requesting access to electronic information. The AEI policy is administered by a committee responsible for reviewing and approving access requests.
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Browser compatibility
The browsers you should use to access Dropbox on the webDropbox is not compatible with Internet Explorer 11 and earlier. To use Dropbox on the web, we recommend using a supported browser such as Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari.
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Dropbox Team Folders
Request special persistent shared folders for team usageA Dropbox Team Folder is a shared folder accessible to the entire team, even if the original creator leaves HMS. It works just like any other shared folder in Dropbox.