Dropbox Business

Dropbox Business accounts at HMS are available to faculty, postdoctoral researchers, graduate students, and staff based in the quad. HMS students working in a quad-based HMS lab may qualify for an account, but hospital-based faculty and staff and HMS students not working in a quad-based lab are not eligible.

Dropbox is approved for use with up to Harvard Data Security Level 3 data. HMS IT follows strict guidelines for access to individually-held data, and the service is governed by the Harvard University Access to Electronic Information (AEI) Policy.

Use your primary HMS email address to access Dropbox Business. Two-factor authentication (2FA) is required. You can share files and folders with anyone with a valid email address or a Dropbox account. Contact dropbox@hms.harvard.edu for assistance with data transfer.

Dropbox is not compatible with Internet Explorer 11 and earlier. Use Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari for web access.

A Dropbox team folder is a shared folder accessible to all members of a specified team within the organization. It is crucial for data preservation and continuity, especially in academic and research settings. To create a Dropbox team folder for your lab or group, submit a request here.

Note – Every lab and group at Harvard Medical School is strongly encouraged to establish a Team folder as a critical measure to safeguard your data. The use of Team folders ensures that important files and data are not lost when individuals leave the organization. Unlike individual accounts, a Team folder keeps all shared data under the team's control, ensuring continued access and preserving the data for ongoing and future projects. This centralized approach to data storage is a key strategy for maintaining data integrity and accessibility.