A secure tool for storing, syncing, and sharing files
Dropbox Business is a secure tool for storing, syncing, and sharing files in the cloud. It allows you to collaborate on documents without taking up space on individual computers. Dropbox Business provides unlimited storage and unlimited version history.
EligibilityWho has access to Dropbox Business at HMS
At HMS, Dropbox Business accounts are available to faculty, postdoctoral researchers, graduate students, and staff based in the quad. Additionally, HMS students working in a quad-based HMS lab may also qualify for an account. However, HMS students not working in a quad-based lab, as well as hospital-based faculty and staff, are not eligible for this service.
Accounts and accessWhich email to use and who you can share with
To access Dropbox Business, you must use your primary HMS email address. You may also use any personal Dropbox accounts and the account associated with your HMS email address. Two-factor authentication (2FA) is required for HMS Dropbox, so you must set up the Duo mobile app if you haven't already. If you have an HMS, HSDM, or Wyss email address that ends in harvard.edu, 2FA is likely already enabled for you.
You can share files and folders with anyone with a valid email address or a Dropbox account. Accounts cannot be unenrolled from Dropbox Business. You can transfer data from your HMS account to a different Dropbox if you leave HMS. Alternatively, you can request that the data be transferred to another Dropbox user, such as your principal investigator. For assistance with data transfer, contact firstname.lastname@example.org.
SecurityThe type of data you can use Dropbox for
Dropbox is approved for use with up to Harvard Data Security Level 3 data.
PrivacyWho can access files in your account
HMS IT follows strict guidelines for access to individually-held data. The Harvard University Access to Electronic Information (AEI) Policy outlines the process for requesting access to electronic information. The AEI policy is administered by a committee responsible for reviewing and approving access requests.
Browser compatibilityThe browsers you should use to access Dropbox on the web
Dropbox is not compatible with Internet Explorer 11 and earlier. To use Dropbox on the web, we recommend using a supported browser such as Microsoft Edge, Google Chrome, Mozilla Firefox, or Safari.
Dropbox Team FoldersRequest special persistent shared folders for team usage