HMS provides a limited exception for departing HMS Research Associates, Research Fellows, and Harvard Ph.D. graduates who are transitioning to new employment.  

Affiliated members leaving these roles are not eligible.  

These individuals may be eligible to retain access to HMS resources by converting to a Research Collaborator HSR for the sole purpose of completing a publication.   

Departing Researchers are allowed up to 1-year HSR status, no extensions will be granted beyond 1 year. Faculty members transitioning to an HSR role must obtain prior approval from the Office for Faculty Affairs before continuing access.   

Required Documentation for Departing HMS Researcher HSR   

To qualify:   

  • The individual must meet all Research Collaborator HSR eligibility requirements.
  • There must be a significant change in work duties. 
  • To convert an individual to a Research Collaborator HSR, all required onboarding steps and documentation must be completed.   
Administrative Requirements in the HSR portal
  • Sponsor into HSR role type: Research Collaborator 
  • Update Role title to: Departing Researcher 
  • Upload the following form(s) into the HSR portal: 
  • Departing HMS Researcher (HSR) Intake Form (save a copy in the local department files) 
  • ORA documentation of Foreign Component, Export Control and Restricted Party review for any foreign based HSRs  
Note in “comments” section of HSR portal
  • PA signed in GMAS 
  • If Email is being extended, please add the “legitimate Harvard business” need for the extension (This should be copied from the information entered in the Administrative Requirements in the HSR Portal Section of this form 
Additional Routing

HMS Departing Researcher’s abroad: If the HMS Departing Researcher HSR will be located outside of the US for any part of their HSR designated time, the HSR Sponsor or Sponsor delegate must separately send this form to ORA at ORA for a Foreign Component assessment, and Restricted Party review. The HSR role may not be processed or approved until ORA has completed these reviews. Upload ORA’s review outcome and approval documentation in the HSR portal for this HSR record.